Tips for a perfect event, a guide from Noah’s Ark:
“The ark was built by amateurs, but professionals built the Titanic.” This is an adage that is often used to say that professional training and wisdom alone isn’t a criteria for judging someone’s ability to do a perfect job. The adage draws a comparison of the Biblical character Noah, who built an ark to save humanity from a great flood with the Titanic (a British passenger liner that sank in the North Atlantic Ocean) that was built by the best professionals from across the globe, but sank on its maiden voyage in 1912 in New York City.
Well, we are not going to draw a comparison on what went wrong with the Titanic or if the Noah’s Ark story is true. We have all heard this story of Noah’s ark, but what has it got to do with our everyday life and what is it that this ancient allegory can tell those struggling to organize an event? Here are a few lessons and tips for organizing the perfect event, a guide from Noah’s Ark.
Plan ahead. It wasn’t raining when Noah built the Ark:
It wasn’t raining when Noah built the ark. So, plan ahead and see what might be in store for you on the event day and organize things accordingly. Have a clear idea of the target and work towards achieving it.
Entertainment event: If you are organizing an entertainment event, have all the licenses and permissions in place to avoid any hassle on the event day. Confirm with the artistes about the dates and have everything from the event ticketing to the box-office in place. Here is a guide for handling the box-office for big ticket entertainment events.
Sports event: If it is a marathon, trekking or a cycling event, then climate is a concern, so have a backup plan, if the climate gets unfavorable. If it is a bigger event like the IPL, ISL or the IBL, make sure that the stadium is available and the event tickets are sold according to the capacity of the venue. Selling tickets for sports events become a concern as most organizers do not have a website of their own, so use an online event ticketing partner like meraevents.com to help you in the process.
Professional events: Confirm the availability of keynote speakers/trainers as it might leave a bad taste for your delegates to expect an industry honcho to be present at the event. So, confirm dates and topics before you take the word out. If you are organizing a professional event, it will be helpful to plan ahead even about event networking, by using tools like Moozup that will help you facilitate networking with ease.
Work efficiently with your resources:
Remember that Noah had just eight people to work with him on building the ark and he had to split the resources efficiently to finish it on time. So, put your resources to efficient use and make sure you pull off the most flawless event.
As an event organizer, you might not have the resources to handle everything from event promotions to ticketing and the box office/ check-in, so hire the services of an event technology expert so that you can let your other resources take care of the intricate aspects of organizing an event.
Go online and search for the best place to host your event and find information about the event service providers who will help you get things together to make your event perfect. This way the Noah in you will be successful in building the Ark (hosting the event) successfully.
Don’t listen to critics; just get on with the job that needs to be done:
With your past experiences as the guide towards the goal of organizing the most flawless event. Never let a past failure or a shortcoming hinder your plans to pull off a perfect event and take every event as an opportunity to learn.
Before you start with the event, prepare a checklist and compare it with the feedback from your past event if any. This will help you stay balanced and work on things that could go wrong. Remember whatever can go wrong, will go wrong! But, that should not stop you from trying, it is the same with criticism. Without criticism you will never know where you were lacking so, take it in the right stride and watch the magic as you organize the most flawless event.
Remember that we are all in the same boat:
Work together and help your team in organizing the event successfully as the common goal is to host a perfect event, rather than fighting over supremacy. In the moment of crisis it is important to put aside your differences and try to find a safe and amicable solution. The snails were on board with the cheetahs, but no animal attacked the other as survival was the common goal and if you are trying to derive some sort of schadenfreude at your team, things will never get better.
The venue owner, service providers, event ticketing partner, box office/check-in staff are all working towards the same goal of making the event a success. So, do a reality check and see if your expectations are building castles in the air, making it difficult for your associates.
For safety’s sake, travel in pairs:
Well, it is not just about safety when it comes to event management that you need a partner or an associate to help you out with. Having someone you can bank on in times of distress will make your task of organizing an event easy. Outsourcing the task of promoting and selling your event tickets can be a partner you should have to ease your task. One more accomplice that an event organizer needs to have is an insurance for the event, which will safeguard you in times of uncertainty.
Stay fit. When you’re 600 years old, someone may ask you to do something really big:
Imagine your sponsors making an out-of-the-blue request just a few days before the event, which you need to resolve instantly, without letting it have an impact on your event. Noah was asked to build the ark that will save him and the animals from the catastrophic flood that destroyed every living thing on earth.
Noah was 600 years old when God asked him to build the ark and he managed to do it because he was fit both mentally and physically. So, stay fit, eat right and exercise, so that you are ready to take the stress for organizing the event that comes with.
When you’re stressed, float a while:
“Stress is nothing more than a socially acceptable form of mental illness.” – Richard Carlson
When you are stressed it gets difficult to focus, so relax and take a break once in a while. While there is no way that you can guarantee in the event to be a success, one way to make sure things are under control is to have an event organizer’s checklist with all the event information and workflow in place. If something goes wrong, relax, as panicking will make things worse.
Take a break and grab a drink. You will feel more relaxed and will be able to view things from a different and a better perspective.
Well, these are a few lessons we found in this biblical lore. Share with us your interesting lessons that you learned from the Noah’s Ark to add to our list of tips for organizing the perfect event, a guide from Noah’s Ark.